MINUTES OF MEETING CYPRESS PARK ESTATES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Cypress Park Estates Community Development District was held Tuesday, January 26, 2021 at 11:30 a.m. at 1925 US Hwy 98 S., Suite 201, Lakeland, FL.

Present and constituting a quorum:

Scott Shapiro McKinzie Terrill Allan Keen via phone
Hyzens Marc via phone
Steve Rosser
Also present were: Jill Bums
Sarah Warren via Zoom
Rodney Gadd

FIRST ORDER OF BUSINESS

Chairman  Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

District Manager, GMS Hopping Green & Sams District Engineer

Roll Call

Ms. Burns called the meeting to order and called the roll. There were 3 supervisors present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Bums noted that no members of the public were present to provide comments.

TIDRD ORDER OF BUSNESS	Approval of the Minutes of the November
9, 2020 Board of Supervisors Meeting
Ms. Burns asked for any questions, comments, corrections to the November 9, 2020 meeting minutes. The Board had no changes.

On MOTION by Mr. Shapiro, seconded by Mr. Terrill, with all in favor, the Minutes of the November 9, 2020 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2021-03
Ratifying Series 2020 Bonds
Ms. Bums noted that bonds were issued at the end of 2020 and this resolution ratifies, confirms, and approves aU the actions the District officers and staff took in connection with the closing and the sale of the Series 2020 bonds.

On MOTION by Mr. Shapiro, seconded by Mr. Terrill, with aU in favor, Resolution 2021-03 Ratifying Series 2020 Bonds, was ratified.

FIFTH ORDER OF BUSINESS	Consideration	of Disclosure of Public
Financing
Ms. Burns stated this is a document that wiJI be presented to an builders so that any potential property owners have notice of the series 2020 issuance. IF additional bonds are issued down the road, they will amend this at each issuance so that al1 property owners are put on notice. She then stated they are looking for a motion to authorize council to record.

On MOTION by Mr. Shapiro, seconded by Mr. Rosser, with all in favor, the DiscJosure of Public Financing, was approved.

SIXTH ORDER OF BUSINESS	Consideration of Proposal from Stewart &
Associates for Landscaping Installation
Ms. Burns presented the proposal to the Board and stated the total amount is $158,440.50. Ms. Warren added that she wilJ be putting an agreement together to be sure there are warranty provisions connected .

On MOTION by Mr. Terrill, seconded by Mr. Shapiro, with an in favor, the Proposal from Stewart & Associates for  Landscaping  Insta l1atio n, was approved.

SEVENTH ORDER OF BUSINESS	Consideration of Proposal from Pennoni
to	Preform	Professional	Surveying Services for Platting of Phase l
Ms. Bums reported that the total amount of the contract is $20,200 and will take approximately 5 weeks to complete. Mr. Shapiro asked if this could be made a priority over the

landscaping agreement because they are wanting to get the land platted as soon as possible and Ms. Warren stated that that would not be a problem.

On MOTION by Mr. Shapiro, seconded by Mr. Terrill, with all in favor, the Proposal from Pennoni to Perform Professional Surveying Services for Platting of Phase 1, was approved.

EIGHTH ORDER OF BUSINESS	Consideration	of	Memorandum	from
Hopping, Green & Sams Regarding E­ Verify Requirements
Ms. Warren overviewed the memorandum for the Board stating that it should not affect the District too much. It requires that they add language to all of the contracts going forward specifying that contractors are required to register for the E-Verify system and screen their employees. Ms. Burns added that they would be looking for a motion to authorize and ratify any actions taken by the manager to enroll the District.

On MOTION by Mr. Shapiro, seconded by Mr. Rosser, with all in favor, the Memorandum from Hopping, Green & Sams Regarding E­ Verify Requirements, was approved.

NINTH ORDER OF BUSINESS	Ratification of 2021 Data Sharing and
Usage	Agreement	with	Polk	County Property Appraiser
Ms. Bums noted this is more of an administrative item for their office. Polk County requires the District to enter into this agreement every year due to disclosing parcel information for all the parcels and owners withing Districts. Some of those include exempt parcels from having their information disclosed and this agreement says that they will not disclose the information that is shared.

On MOTION by Mr. Shapiro, seconded by Mr. Rosser, with all in favor, the 2021 Data Sharing Agreement with Polk County Property Appraiser, was ratified.

TENTH ORDER OF BUSJNESS	Ratification of Contract Agreement with
Polk County Property Appraiser
Ms. Burns stated this agreement allows the District to collect on the tax bill this year.

On MOTION by Mr. Shapiro, seconded by Mr. Terrill, with all in favor, the Contract Agreement with Polk County Property Appraiser, was ratified.

ELEVENm  ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Warren had nothing specific to report. She noted that the Governor has not extended an executive order allowing public meetings to be held without a physical quorum, although they are trying to push for them to allow for virtual meetings to continue.

Engineer
There being none, the next item followed.

District Manager's Report
Approval of Funding Request #6
Ms. Bums noted that this is included in the agenda package and the total amount is
$7,841.17.

On MOTION by Mr. Shapiro, seconded by Mr. Terrill, with all in favor, Funding Request #6, was approved.

Balance Sheet and Income Statement
Ms. Bums noted that the financial statements are included in the agenda package for review and there is no action required. They are through November 30th•

Ratification of Summary of Series 2020 AAl Requisitions #1 to #14; #16
Ms. Bums stated these have all already been approved by the Chair and the District engineer and have been funded. They just need a motion to ratify.

On MOTION by Mr. Terrill, seconded by Mr. Shapiro, with all in favor, the Summary of Series 2020 AA1 Requisitions #1 to #14; #16, were ratified.

Ratification of Change Order #1 from Jon M. Hall Company
Ms. Bums reported that the total amount of the change order is $499, 277.21. These are items that were removed for direct purchase and it is a negative change order.

On MOTION by Mr. Terrill, seconded by Mr. Shapiro, with all in favor, the Change Order #1 from Jon M. Hall Company, was ratified.

Ratification of External Change Order Addendum #lA from Blue Ox
Ms. Bums presented the change order and the Board motioned for approval.

On MOTION by Mr. Shapiro, seconded by Mr. Rosser, with all in favor, the External Change Order Addendum #IA from Blue Ox, was ratified.

TWELTH ORDER OF BUSINESS
There being none, the next item followed.

THIRTEENTH ORDER OF BUSINESS

There being none, the next item followed.

FOURTEENTH ORDER OF BUSINESS
Ms. Bums adjourned the meeting.

Other Business

Supervisors	Requests	and	Audience Comments

Adjournment

On MOTION by Mr. Shapiro, seconded by Mr. Terrill, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman