MINUTES OF MEETING CYPRESS PARK ESTATES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Cypress Park Estates Community Development District was held Tuesday, April 27, 2021 at 11:30 a.m. at 1925 US Hwy 98 S., Suite 201, Lakeland, FL.
Present and constituting a quorum:

Scott Shapiro McKinzie Terrill Allan Keen via Zoom Hyzens Marc
Steve Rosser
Also present were: Jill Bums
Sarah Warren via Zoom
Rodney Gadd

FIRST ORDER OF BUSINESS

Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager, GMS Hopping Green & Sams District Engineer

Roll Call

Ms. Bums called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Bums noted that no members of the public were present to provide comments.

THIRD ORDER OF BUSNESS	Approval of the Minutes of the January
26, 2021 Board of Supervisors Meeting
Ms. Bums asked for any questions, comments, corrections to the January 26, 2021 meeting minutes. The Board had no changes.

On MOTION by Mr. Shapiro, seconded by Mr. Terrill, with all in favor, the Minutes of the January 26, 2021 Board of Supervisors Meeting, were approved.

FOURTH  ORDER OF BUSINESS	Consideration	of	Resolution	2021-04
Appointing	Treasurer	and	Assistant Treasurer
Ms. Bums stated that they are switching District officers around due to a retirement and asked that the board appoint George Flint the Treasurer, and Katie Costa the Assistant Treasurer.

On MOTION by Mr. Shapiro, seconded by Mr. Marc, with all in favor, Resolution 2021-04 Appointing George Flint as the Treasurer and Katie Costa as the Assistant Treasurer, was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2021-05
Approving the Proposed Fiscal Year 2022 Budget (Suggested Date: July 27, 2021), Declaring Special Assessments,  and Setting the Public Hearings on the Fiscal Year 2022 Budget and the Imposition of Operation & Maintenance Assessments
Ms. Bums stated this will be a preliminary budget, and that they are required to send a copy of the preliminary budget to the county at least 60 days prior to the public hearing date that they select. She explained this will serve as a cap that they cannot go over and noted that they can revise and change up until the point of adopting the budget later this summer.
Mr. Shapiro noted that when the lots are platted they are required to put them on the tax roll. The builder's agreement has a maximum amount on the O&M, so they will need to determine how much will be on the platted lots. He noted that the platted lots incur the highest amount because they will benefit from all the different amenities.
Ms. Bums stated that the administrative portion is similar to the previous budget this year, but there are field and amenity expenses that are included. Ms. Bums explained the budgeted portion that was bond related.
Mr. Shapiro added that Phases 2 and 3 are supposed to start three months after Phase  1, and Mr. Terrill corrected him with his estimate of six months. With this time frame, Mr. Terrill stated that December of2022 would be the estimated time frame for platting Phase 2. Mr. Shapiro followed up that there would be bonds issued within the next fiscal year. Ms. Burns provided that this would move the dissemination price from $5,000 to $6,000. Ms. Bums also stated that the audit would increase to $4,500. The per lot assessment would remain the same.

Mr. Shapiro asked about field services and the fees that are included in that budget amount when problems arise. Ms. Burns explained that this is based on their field manager Clayton examining the size and gathering an estimate based on similar Districts in the area. Ms. Burns provided that if there is landscaping items, such as general maintenance on sections of fencing, that they can split fees. Ms. Bum explained that once they bring on the amenity then the full fee would be applied, and that the estimate for amenity expenses would be February 2022.
Ms. Bums suggested that they leave the more conservative estimate in for the notice.
Discussion ensued about platted and unplatted budget. Ms. Burns suggest the Public Hearing date be July 27th, 2021.

On MOTION by Mr. Shapiro, seconded by Mr. Rosser, with all in favor, Resolution 2021-05 Approving the Proposed Fiscal Year 2022 Budget (suggest Date: July 27, 2021), Declaring Special Assessments, and Setting the Public Hearings on the Fiscal Year 2022 Budget and the Imposition of Operation & Maintenance Assessments, was approved as amended.

SIXTH ORDER OF BUSINESS	Consideration of Fee Increase Letter for
District Counsel Services from Hopping, Green & Sams
Ms. Burns presented the proposal to the Board and Ms. Warren elaborated that the increase letter amount was their annual standard increase.

On MOTION by Mr. Rosser, seconded by Mr. Shapiro, with all in favor, the Fee Increase Letter for District Counsel Services from Hopping, Green & Sams, was approved.

SEVENTH ORDER OF BUSINESS	Consideration of Proposals for Arbitrage
Rebate Services - ADDED
AMTEC
Ms. Bums stated this annual fee was $450.

Grau & Associates
Ms. Bums stated this annual fee was $600. After Board discussion on both proposals, they came to a consensus to approve the AMTEC proposal.

On MOTION by Mr. Terrill, seconded by Mr. Shapiro, with all in favor, the Proposal from AMTEC for Arbitrage Rebate Services, was approved.

EIGHTH ORDER OF BUSINESS
Attorney

Staff Reports

Ms. Warren mentioned there were several bills they were monitoring and that she would provide follow up on the outcomes.

Engineer
Mr. Gadd had nothing further to report.

District Manager's Report
Approval of Funding Request #7
Ms. Bums stated that this was already approved  but needed to be ratified  by the Board.

On MOTION by Mr. Rosser, seconded by Mr. Shapiro, with all in favor, Funding Request #7, was approved.

Balance Sheet and Income Statement
Ms. Bums noted that the financial statements are included in the agenda package for review and there is no action required. They are through March 31s•t

Ratification of Summary of Series 2020 AAl Requisitions #15 and #17 to #40
Ms. Burns stated these have all already been approved by the Chair and the District engineer and have been funded. They just needed a motion to ratify.

On MOTION by Mr. Shapiro, seconded by Mr. Terrill, with all in favor, the Summary of Series 2020 AA1 Requisitions #15 and #17 to #40, were ratified.

Ratification of Change Orders
Ratification of Change Order #2, #5, and #7 from Jon M.
Hall Company
Ratification of External Change Order #2 from Blue Ox

Ratification of PO #7 with Fortiline Watenvorks

On MOTION by Mr. Shapiro, seconded by Mr. Terrill, with all in favor, the Change Order #2, #5, and #7 from Jon M. Hall Company, the External Change Order #2 from Blue Ox, and the PO #7 with Fortiline Waterworks, was ratified.

NINTH ORDER OF BUSINESS
There being none, the next item followed.

TENTH ORDER OF BUSINESS

There being none, the next item followed.

ELEVENTH ORDER OF BUSINESS

Ms. Bums adjourned the meeting.

Other Business

Supervisors	Requests	and	Audience Comments

Adjournment

On MOTION by Mr. Shapiro, seconded by Mr. Marc, with all in favor, the meeting was adjourned.